Small Wedding Run-down Templates: Half-day/Full-day, Tea Ceremony + Outdoor Wedding Ceremony Versions (Can be used directly)

This article provides two ready-to-use run-down templates (half-day and full-day), suitable for small weddings with up to 80 people. The timelines are designed with "feasibility" and "buffer" in mind, and include a supplier matching list for easy coordination.

I. Half-day version (noon wedding ceremony + tea party or lunch banquet, example time 10:00–16:30)

08:30–09:30 Bride's makeup and hair completed; photographers in position, ready for shooting.
09:30–10:00 Final venue check (signing table, sound system, place cards, rain gear)
10:00–10:20 Guest arrival and guidance (soft music playing)
10:20–10:30 Wedding rehearsal and key personnel positioning (brides and groom, MC, witnesses, photographer)
10:30–11:00 Wedding Ceremony (Vows, Ring Exchange, Signing of Documents, Exit)
11:00–11:30 Group photo session (family, relatives, and everyone)
11:30–12:00 Tea party/cocktail preparation; newlyweds and elders taking photos together.
12:00–14:00 Luncheon (Entrance, cutting the tart/toasting, speeches, and playing highlights)
14:00–14:30 Free time for conversation and seeing guests off.
14:30–16:30 Setup and handover inspection (equipment, deposit, site list)

II. Full-day version (departure + tea ceremony + outdoor wedding ceremony + banquet, example time 07:30–22:00)

06:00–07:30 Makeup and hair; photography/videography in place (detailed shots)
07:30–08:15 Departure ceremony (door-opening game optional), Bride pick-up
08:30–09:30 Tea ceremony by the bride's family; family photo.
10:00–11:00 Tea ceremony at the groom's home; family photo shoot.
11:00–12:00 Transfer to the wedding ceremony venue (motorcade + guest transportation)
12:00–12:20 Ceremony rehearsal and sound testing
12:30–13:00 Outdoor wedding ceremony (If it rains, we will switch to an indoor venue or prepare a tent).
13:00–13:40 Group photo and snacks
14:00–16:00 Rest and makeup touch-ups; venue converted to dinner; photographer captures venue details.
16:30–17:30 Guest seating and cocktail time
18:00–21:30 Dinner Schedule (Newlyweds' entrance, parents' speeches, first dance, toasting, lucky draw/interaction, cutting the cake)
21:30–22:00 Farewell to guests, group photo, exchange of gifts and finished hard drives (if applicable)

III. Supplier Matching List (can be copied)

MC/Host: Bilingual requirements, announcement script, and speech for rainy days.
Photography/Videography: List of names and group photos, important shots (elders, speeches, rings, signatures), spare batteries/memory cards.
Makeup and hair: Makeup touch-ups before going out and before evening events; spare hair clips and blotting papers.
Floral arrangement: movable design (floral materials for the ceremony arch are moved to the main table/photo area), dismantling time.
Sound and lighting: Two sets of configuration tables for indoor and outdoor use; wireless microphone, playlist, and test period.
Food and beverage: labeling of vegetarian and allergenic ingredients; children's meal arrangements.
Venue: floor plan, traffic flow, luggage and changing rooms; security and parking information.
Transportation: Car fleet and guest routes, shuttle schedules, and driver contact persons.
Documents: marriage certificate, witnesses, rings/vow cards, red envelopes, and gift book.
Records required: Rainy day SOP, medical kit (motion sickness medicine, bandages, painkillers), temporary sewing kit.

IV. Time Buffer and Risk Position

Urban transportation: Allow at least 30–45 minutes for inter-district travel.
For seniors: Allow 10-15 minutes of flexibility in each process segment.
Weather: High temperature/rain. Emergency supplies (fan, sunshade, rain gear, towel, waterproof wire).
Technology: Audio backup (second wireless microphone), HDMI/Type-C adapter for projection.

V. Bonus Points for Details (Friendly for Small Weddings)

Clear instructions: seating chart, bilingual (English and Chinese) process cards.
Interactive activities include: message cards, instant photo booths, and a photo corner.
Visual consistency: The font and color scheme of invitations, signs, menus, and backdrops should be consistent.
Inclusive dining: vegetarian, halal/pork-free options and allergy labeling.

Conclusion:
The core advantage of a small wedding is "smoothness and intimacy." Utilizing run-downs and alignment checklists ensures smooth communication on-site, resulting in naturally high-quality photos and memories.