How to Pick Your Wedding Planner: Style Fit, Budget Match, Service Details, and Clear Contracts
A wedding planner isn’t just a “vendor list”—they’re the event’s conductor. The right planner lets you relax; the wrong one risks chaos. Use these four steps to choose confidently.
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Confirm Style Fit and Chemistry
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Review real portfolios: photos and videos of past events to gauge vibe.
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Style alignment: minimalist, modern, oriental, outdoor, intimate—pick the one matching your vision.
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Initial meeting: ensure communication flow, tone, and personality sync.
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Match Your Budget
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Package breakdown: understand if they cover end-to-end planning or just coordination.
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Hidden costs: venue deposits, technical rentals, overseas guest arrangements.
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Payment milestones: deposit, midterm, balance; note overtime or change fees.
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Define Service Scope Clearly
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Scope: run sheet design, vendor sourcing, budget monitoring, day-of execution, crisis plans?
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Pre-wedding meetings: number, format (online/in-person), deliverable minutes.
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Communication: WhatsApp/email updates, emergency contacts, response times.
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Nail the Contract Essentials
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Cancellations/rescheduling: weather, epidemics, typhoons, refund policies.
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Liability: handling third-party delays, damages, execution errors.
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Insurance: event liability, vendor indemnity, public liability.
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Confidentiality and IP: design concepts, photo/video usage rights.
Closing:
Use “Style × Budget × Scope × Contract” as your checklist to hand your big day to a true pro—and rest easy.